PRIVACY NOTE
VIGOMED Clinical Trials
Website Privacy Notice
Effective Date: September 5, 2026
Last Updated: September 5, 2026
VIGOMED Clinical Trials (“VIGOMED,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Notice describes how VIGOMED collects, uses, discloses, and protects information obtained through vigomedclinicaltrials.com, our online forms, and other interactions associated with our website.
By using our website or voluntarily submitting information through it, you acknowledge the practices described in this Privacy Notice.
1. Information We May Collect
We may collect information that you voluntarily provide to us, including your name, email address, telephone number, preferred method of contact, city or geographic area, and information submitted through our contact forms.
If you complete a Join a Study, study-interest, pre-screening, or similar form, we may also collect information relevant to determining whether you may be potentially eligible for a clinical research study. Depending on the form, this may include age or date of birth, sex, medical conditions, medications, treatment history, or other health-related information that you choose to provide.
We may also collect professional and business information from physicians, healthcare organizations, sponsors, contract research organizations (“CROs”), vendors, and other potential business partners who contact us.
Our website may automatically collect limited technical information, such as IP address, browser type, device type, operating system, referring pages, pages visited, and similar website-usage information through cookies and related technologies.
2. How We Use Your Information
VIGOMED may use information collected through the website to:
- Respond to questions, inquiries, and requests;
- Contact individuals who express interest in participating in clinical research;
- Conduct preliminary study-interest or eligibility assessments;
- Match potentially eligible individuals with appropriate clinical research opportunities;
- Communicate information about current or future studies that may be relevant to an individual;
- Schedule or coordinate study-related communications or appointments;
- Communicate with physicians, sponsors, CROs, vendors, and other business partners;
- Evaluate study and partnership opportunities;
- Operate, maintain, secure, and improve our website and services;
- Maintain appropriate business and regulatory records;
- Detect or prevent misuse, fraud, security incidents, or other unauthorized activity; and
- Comply with applicable legal, regulatory, contractual, and ethical requirements.
Submitting information through our website does not guarantee eligibility or enrollment in a clinical research study.
3. Health and Clinical Research Information
Information submitted through a study-interest or pre-screening form may include sensitive health-related information.
VIGOMED will use such information only for appropriate research-related, operational, regulatory, or other permitted purposes.
If you later participate in a clinical research study, additional privacy requirements will apply. Before participation, you may receive an Informed Consent Form and/or HIPAA Authorization or other applicable privacy documentation explaining how information collected during that particular study may be used and disclosed.
The privacy provisions governing an individual clinical study may differ from this general Website Privacy Notice.
4. How We May Share Information
VIGOMED does not sell personal information submitted through our website for monetary consideration.
We may disclose information when reasonably necessary to operate our services or facilitate clinical research activities, including to authorized VIGOMED personnel and service providers that support our website, communications, technology, security, or business operations.
When appropriate and permitted, information may also be shared with clinical investigators, research personnel, sponsors, CROs, laboratories, healthcare providers, Institutional Review Boards (“IRBs”), regulatory authorities, or other parties involved in conducting or overseeing a clinical research study.
We may also disclose information when required by law, regulation, subpoena, court order, governmental request, or when reasonably necessary to protect the rights, safety, security, or property of VIGOMED or others.
Information will be disclosed only as appropriate for the relevant purpose and subject to applicable legal, contractual, regulatory, and research requirements.
5. Study Pre-Screening
Information submitted through online study-interest or pre-screening forms may be reviewed by authorized VIGOMED personnel to determine whether an individual appears to meet preliminary requirements for a research study.
Online pre-screening is not a medical diagnosis and does not establish final study eligibility.
Final eligibility for a clinical trial can only be determined through the study’s approved screening process and applicable protocol requirements.
6. Communications
If you provide your telephone number or email address, VIGOMED may use the information to respond to your request or communicate with you regarding research opportunities in which you have expressed interest.
Where required, we will obtain appropriate consent before sending marketing or promotional communications.
You may request that we discontinue nonessential communications by contacting us using the information below.
Certain communications relating to an active study, legal obligation, or existing relationship may still be necessary.
7. Cookies and Website Analytics
Our website may use cookies and similar technologies to operate the website, understand how visitors interact with it, maintain security, and improve website performance.
Third-party website, hosting, analytics, scheduling, or form providers may process limited information on our behalf.
Where applicable, you may manage cookies through your browser settings or any cookie-preference controls provided on our website.
8. Data Security
VIGOMED uses reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, or destruction.
However, no website, email transmission, or electronic storage system can be guaranteed to be completely secure.
For this reason, please do not submit information through general website contact forms that the form does not specifically request.
9. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected and to satisfy applicable legal, regulatory, contractual, clinical research, and record-retention requirements.
Retention periods may differ depending on the nature of the information and whether an individual ultimately participates in a clinical research study.
10. Children’s Privacy
VIGOMED’s general website is not intended to solicit personal information directly from children under 13 without appropriate involvement or authorization from a parent or legal guardian.
Some clinical research studies may involve children or adolescents. When a study involves minors, appropriate parental permission, informed-consent and assent procedures will be followed as required by the study, IRB, applicable law, and regulations.
11. Your Privacy Choices
Depending on applicable law and the nature of our relationship with you, you may be able to request access to, correction of, or deletion of certain personal information maintained by VIGOMED.
Certain information may need to be retained because of legal, regulatory, contractual, research-integrity, or clinical-trial recordkeeping requirements.
To submit a privacy request, please contact us using the information below. We may need to verify your identity before fulfilling certain requests.
12. Third-Party Websites
Our website may contain links to websites operated by sponsors, CROs, healthcare organizations, government agencies, social-media platforms, or other third parties.
VIGOMED is not responsible for the privacy practices, security, or content of third-party websites. We encourage visitors to review the privacy notices of websites they visit.
13. Clinical Trial Participation
Participation in clinical research is voluntary.
Submitting an inquiry through VIGOMED’s website does not obligate you to participate in a clinical trial, and choosing not to participate will not affect your ability to obtain medical care from your healthcare providers.
Before enrolling in a study, prospective participants will receive information regarding the study’s purpose, procedures, potential risks and benefits, alternatives, confidentiality protections, and participant rights as required by applicable regulations and the reviewing IRB.
14. Changes to This Privacy Notice
VIGOMED may update this Privacy Notice periodically to reflect changes in our practices, technology, services, or applicable requirements.
When material changes are made, we will update the “Last Updated” date displayed at the top of this notice.
We encourage visitors to review this page periodically.
15. Contact VIGOMED Clinical Trials
Questions about this Privacy Notice or VIGOMED’s privacy practices may be directed to:
VIGOMED Clinical Trials
Attn: Privacy Officer / Site Director
Email: info@vigomedclinicaltrials.com
Phone: 469-493-1192
Website: vigomedclinicaltrials.com
For privacy-related requests, please include “Privacy Request” in the subject line of your email.